Gartner Briefing gave tips how to deal with a software licensing, software asset management and license audit issues
Marketvisio hosted a Gartner Briefing "A License to Cost Money? – Get Software Costs Under Control!" with two of Gartner’s analysts; Stewart Buchanan and Victoria Barber. The venue was Hotel Kalastajatorppa, Helsinki and over 40 participants representing major Finnish companies wanted to hear tips on how to deal with their software licensing, software asset management and license audit issues.
The 1st presentation was Stewart Buchanan’s “Negotiating A Software License Agreement? - You Won’t Save Money Unless You Comply With It!”.
Many organizations focus on negotiating a good deal but if you don’t buy enough license rights to cover what your organization uses then you’re leaving more money on the table for the software supplier to collect at any time. Trying to negotiate a good software license agreement without software asset management is like trying to cook without a cooker. Sooner or later you’re going to get burned!
Recommendations by Stewart Buchanan
- Build a winning team of stakeholders and experts in licensing, legal, SAM or vendor management.
- Establish and defend your license position.
- Define requirements in terms of license rights.
- Plan and leverage demand to get the supplier to move on price and/or quality (contract terms).
- Check that licenses are fit for purpose.
- Get supplier to deliver your license entitlements.
And the 2nd Presentation was Victoria Barber’s “Are Your Software Licenses Being Audited? - Audit the Vendor’s Audit Process!”.
Gartner clients continue to report increasingly frequent licence audits, resulting in undefended, unbudgeted and unmanaged costs. This is often due to control being ceded to auditors. Role play examples of internal and client/auditor interaction show diff erent approaches with diff erent outcomes. CIOs and IT managers who gain control of audits
can improve vendor relationships and contain cost.
Recommendations by Victoria Barber
- Establish and communicate an audit policy.
- Put processes in place for managing audits.
- Collaborate with stakeholders and experts.
- Manage the vendor relationship.
- Ensure that the audit is formally closed.
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